Wills and Probate

What do you find in a will?

• The name of the testator (the person making the will)

• His address, and usually his occupation

• The date the will was written

• Bequests which may be to family, friends, neighbours or charities

• The executors, people trusted to carry out his wishes

• The testator’s signature

• Signatures of at least two witnesses (who must not benefit from the will.)

• The date probate was granted (ie the document was agreed to be the testator’s last will and testament), and to whom.

• Where the testator wants to alter a provision or change a beneficiary. a codicil will note these changes and be filed with the will.

Why is the information useful?

Wills may mention dead ancestors, pregnant wives, married daughters, grandchildren.... You cannot tell how much detail a will may contain until you’ve read it. A will may be the only document to link branches of the family living in different counties, particularly after 1901.

You have a snapshot of circumstances when the will was made, not when the testator died.

How to look for a death.

Before 1837 and after about 1912, it may be quicker to search a will index, as death will have occurred between the dates of will and probate. Though be warned that some wills are proved long after death in one case 76 years later.

Probate may show that the original executor has died, or is unwilling to act, and explain why someone else takes their place.

What a will does not tell you is someone’s full fortune. Land is generally not mentioned in wills.

Conversely, some people's wills totalled more than their assets!

Boys may have been put to a trade or had a farm bought for them; girls may have had a marriage settlement made on them. Where a child has already been given their share, they may not be mentioned in a will.

If you are looking at an original will, then you can see your ancestor’s actual signature or mark. If it is a registered copy (like the PCC wills you can download from Documents Online) then the signatures will be copies.

Partial transcription of the Will of Samuel Lewcock Baker

When was the will proved?

Before 1858

Wills were proved in church courts. There are usually at least three courts where you might find an individual's will:

• The local Archdeaconry court

• The local Consistory or Commissary court

• Prerogative Court of Canterbury Index to Wills and Admons 1853-1857.

PCC wills up to 1857

Are available for download from the National Archives at a cost of £3.50 each. Searching is free. If you find an entry and you are not sure whether it is your ancestor / relative or not, you may find it is worth looking up the corresponding entry in the Index to Death Duty Registers to check the name and address of the executor.

PCC wills up to 1857

Some record offices also hold microfiches or microfilms of the above. The will index is not likely to be of much interest, as the information given for most entries is less than you would find with a search on the National Archives Documents Online, but the Admons Index contains entries which are not on Documents Online, so may be useful.

If you don't find a will, it is also worth looking for an Administration

National Probate Calendar ~ 1858 to the present day

The National Probate Calendar is an annual index to grants of probate and administration of deceased persons' estates in England and Wales, from 1858 up to the present day. The index has been microfilmed from 1858 up to 1943, and microfiches or microfilm of these years are available to view in many record offices and in some probate offices (not all years may be covered in any particular office). Some offices also have bound volumes for at least some of the years after 1943.

The entries for the years from 1858 up to 1870 are in separate sections for Probate (wills) and Administration (admons), while from 1871 onwards, both types of grant are listed together in the one index. The entries are listed by the year when the grant was made, which is not always the same as year of death. In most cases, probate or administration was granted within a year or two of death, but there are cases where many years elapsed in between.

As yet, there is no computerised index to the National Probate Calendar, so you have to search through year by year. If you know when the person you are looking for died, start at the year of their death and work forwards. The entries within each year are in order of surname, and then of first name(s) within surname.

A typical entry from the years 1858-1891 will tell you the full name of the deceased, including any aliases, the amount of his / her personal estate, date and place of death, occupation (or marital status for a woman), residence, and sometimes also previous residence, date and place where probate or administration was granted, and the names, occupations, residences and relationship (if any) to the deceased, of the executors / administrators.

From 1892 onwards, the residence and relationship to deceased of the executors / administrators is not given. From 1918 onwards, the occupation of the deceased is not given.

The entries in the National Probate Calendar pertain to people who had money and / or property in England and Wales (regardless of which country they actually died in) and some entries will give details of a Confirmation / Seal of probate or administration granted in another country, if part of the deceased's estate was held in England or Wales. For some years, Irish and Scottish entries are in a separate section, but for other years they are included in the main index. As well as Irish and Scottish entries, there are some from all over the world, although the details may not be as full as for English and Welsh entries.

If you find a Probate entry, or "Administration with Will" and you would like a copy of the will, you can order a copy from the Guide to obtaining copies of probate records The cost is £5, plus £1 for each extra copy. You can download the order form required from the same site (form number PA1S).

You can also order a copy of the letters of administration for a grant of administration in the same way (and for the same fee), but in most cases it will tell you very litle more than is contained in the National Probate Calendar entry itself. Of course, there are exceptions.

If you cannot get to an office which contains the National Probate Calendar for the year(s) you are interested in, then you can still order the will or letters of administration in the same way as above, as the £5 fee includes a search of 4 years, but if the grant was made outside the years you specify for the search, or if no grant was made, you will not get a refund. You can add extra 4-year search periods at a cost of £3 each.

Death Duty Registers

Death Duties were payable from 1796 to 1903. The National Archives have the entries for the years 1796 to 1811 available for download at The National Archives ~ DocumentsOnline

The website [www.findmypast.com FindMyPast] has the Index to Death Duty Registers available to view online. There is also a lot of information about the index on the same website.

The entries do not contain as much information as the actual Death Duty Register entries, but they can be useful, especially in the years before 1858 when it can be difficult to find out where a particular will was proved or admon granted. These indexes are not fully name-searchable, so you may have to search through a few different pages to find an entry, but each page only costs 1 credit to view, and you may spot other members of the same family while you are looking through. If you have no idea of what year the person died then it might work out too expensive and time-consuming to search through all the possible index pages, but if you have their year of death from, say, a death certificate or burial register entry then it would usually only be a matter of searching through a couple of years' worth of pages.

All images from Documents Online and subject to ©Crown Copyright

Some sources which may be of use

• Obtaining probate records

• Surrey Plus Wills Index The Surrey Plus Wills Index provides an index to names of people appearing in the wills of testators residing in the County of Surrey, England (and nine other Counties). Many of the wills have been transcribed.

• Medieval Genealogy Probate gives a lot of interesting information and links - well worth looking at.

• Wiltshire will index

• British Origins subsciption site.

-Bank of England Will Extracts Index 1717-1845

-Prerogative Court of Canterbury Wills Index 1750-1800

-Archdeaconry Court of London Wills Index 1700-1807

-York Medieval Probate Index 1267-1500

-York Peculiars Probate Index 1383-1883

-Prerogative & Exchequer Courts of York Probate Index 1853-1858

• London Signatures currently includes 10,000 Archdeaconry Court of Middlesex Wills (AM/PW), covering the period 1609 -1810. - free search facility -digital copy costs 4 pounds

• Cheshire Records Office - online catalogue and ordering facility

• Scotlands People – free index - entries are often so detailed you don't need to download the wills. They cost £5 each whether one page or 50 pages.

• Access to Archives

• National Archives

• The Probate Service This link gives some general advice and there is also a downloadable application form "application for a probate search". The form (known as a PA1S) can be used to apply to for example York for copy wills/ grant of probate and letters of administration. Link for tApplication form.

• Index to death duty registers 1796-1903 This is only an index, but it gives the name of the executor and the reference number of the probate which you can use to apply for a copy from the appropriate Record Office.

• Wills4all

Back to Records Office Guide